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Policies & Procedures

at Billericay Methodist Preschool

The setting's timetable and routines
Our setting believes that care and education are equally important in the experience which
we offer children. The routines and activities that make up the day in our setting are provided
in ways that:

  • help each child to feel that she/he is a valued member of the setting

  • ensure the safety of each child

  • help children to gain from the social experience of being part of a group

  • provide children with opportunities to learn and help them to value learning

The session
We organise our sessions so that the children can choose from, and work at, a range of activities and, in doing so, build up their ability to select and work through a task to its completion. The children are also helped and encouraged to take part in adult-led small and large group activities, which introduce them to new experiences and help them to gain new skills, as well as helping them to learn to work with others. Outdoor activities contribute to all areas of learning and development, including their health and their knowledge of the world around them. The children have the opportunity, and are encouraged, to take part in outdoor child-chosen and adult-led activities, as well as those provided in the indoor playroom(s).

Snacks and meals
We make snacks a social time at which children eat together at our rolling snack. We plan the menus for snacks so that they provide the children with healthy and nutritious food. Please tell us about your child's dietary needs, particularly any known allergies or food intolerance and we will plan accordingly.

We provide protective clothing for the children when they play with messy activities. We encourage children to gain the skills that help them to be independent and look after themselves. These include taking themselves to the toilet and taking off, and putting on, outdoor clothes. Clothing that is easy for them to manage will help them to do this. Please label all clothing too.


Our staff can explain our policies and procedures to you. Copies of which are available, a hard copy is available at the setting or we can give you a set electronically.  Our policies help us to make sure that the service we provide is of high quality and that being a member of the setting is an enjoyable and beneficial experience for each child and her/his parents.

Our staff and parents work together to adopt the policies and they all have the opportunity to take part in the annual review of the policies. This review helps us to make sure that the policies are enabling our setting to provide a quality service for its members and the local community.

Information we hold about you and your child
We have procedures in place for the recording and sharing of information [data] about you and your child that is compliant with the principles of the General Data Protection Regulations (2018) as follows:

The data is we collect is:

  1. processed fairly, lawfully and in a transparent manner in relation to the data subject [you and your family]

  2. collected for specified, explicit and legitimate purposes and not further processed for other purposes incompatible with those purposes

  3. adequate, relevant and limited to what is necessary in relation to the purposes for which data is processed

  4. accurate and, where necessary, kept up-to-date

  5. kept in a form that permits identification of data subjects [you and your family] for no longer than is necessary for the purposes for which the personal data is processed

  6. processed in a way that ensures appropriate security of the personal data including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures


When you register your child with us, we will provide you with a privacy notice that gives you further details of how we fulfil our obligations with regard to your data.

Safeguarding children

Our setting has a duty under the law to help safeguard children against suspected or actual ‘significant harm’. Our employment practices ensure that people looking after children are suitable to fulfil the requirements of their role and help to protect children against the likelihood of abuse in our setting and we have a procedure for managing complaints or allegations against a member of staff.

Our way of working with children and their parents ensures that we are aware of any problems that may emerge and can offer support, including referral to appropriate agencies when necessary, to help families in difficulty.

Our Designated Lead Safeguarding Officer's are Katie Groves & Liz Read, and our Deputy Designated Safeguarding Lead is Claire Vancostenobel.

Special educational needs
To make sure that our provision meets the needs of each individual child, we take account of any special educational needs a child may have. We work to the requirements of the Special Educational Needs and Disability Code of Practice: 0 to 25 years (2015). Our Special Educational Needs Co-ordinator's are Katie Groves and Sarah Woehrle.

The management of our setting
Our setting is an incorporated charity and as such is managed by a volunteer management committee - whose members are elected by the parents of the children who attend our setting. The elections take place at our Annual General Meeting. The committee make up the registered person with Ofsted and are responsible for:

  • managing our finances

  • employing and managing our staff

  • making sure that we have, and work to, policies that help us to provide a high-quality

  • service

  • making sure that we work in partnership with parents

The Annual General Meeting is open to the parents of all the children who attend our setting. It is our shared forum for looking back over the previous year's activities and shaping the coming year's plan.

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